Policies and procedures

Overview

Overview

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Welcome to the Library and Community Services department policies and procedures page. We are committed to being as transparent as possible and providing the public a clear understanding of our policies and procedures. Use the above table of contents to browse our policies.

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Do you have a question, idea, complaint, or compliment? We want to hear from you! Your feedback help us to improve. Please include your contact information so we can follow up with you. All comments are reviewed by the library and community services director. Anonymous suggestions are welcomed, but may not receive a response. Thank you!

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Sean Reinhart

Sean Reinhart
Library and Community Services Director
Email

650-330-2510

 

Athletic field use policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Athletic field use policy(PDF, 216KB)

 

Purpose

The Athletic Field Use Policy defines the requirements, fees, procedures, and policies for public use of City of Menlo Park athletic fields.

Menlo Park residency

For purposes of this policy, “Menlo Park resident” is defined as:

  • Persons who reside within the incorporated Menlo Park city limits
  • Persons who attend an accredited school within the incorporated Menlo Park city limits.

Field scheduling priority

Prioritization for field scheduling is as follows:

  1. City-sponsored youth programs
  2. City-sponsored adult programs
  3. School district-sponsored programs
  4. “Community hours” designated for casual drop-in use by Menlo Park youth and families
  5. Programs or events that primarily serve underserved Menlo Park residents
  6. Programs that offer significant fee discounts or free participation to underserved Menlo Park residents
  7. Organized sports groups that primarily serve Menlo Park youth residents
  8. Organized sports groups that primarily serve Menlo Park adult residents
  9. Nonprofit programs
  10. For-profit programs.

Fees

  • Fees for use of City athletic fields are listed in the City of Menlo Park Master Fee Schedule
  • Field users shall provide fee payments based on a schedule set by the City
  • Field users operating seasonal sports leagues shall pay 50% of their invoiced balance no later than two weeks before the league start date. The remaining balance will be due no later than two weeks before the league end date
  • Field users requesting one-time or non-league field use must pay in full at the time of the field reservation
  • Field users may request adjustments to their field reservations up to four weeks before the league start date, subject to availability
  • Cancellations are subject to a applicable processing fees
  • Rainouts and/or canceled practices or games designated by the leagues or coaches will not be refunded.

Field use requirements

  • Field users are permitted to conduct only the activities specified in their Field Use Permit. Examples of activities that are prohibited without prior approval include but are not limited to: clinics, conditioning camps, tournaments or off – season use, or any other unauthorized use
  • Field users must provide adequate insurance to the City before issuance of a Field Use Permit. This includes but is not limited to: furnishing a certificate of insurance naming the City, its employees, agents and officers as an additional insured
  • The City reserves the right to close any City athletic field for any reason including but not limited to: inclement weather and rainouts, routine maintenance, park improvements, safety considerations
  • In the event of a field closure, the City will attempt to contact each scheduled field user and will post a notice on the city website, the field closure hotline at 650-330-2590 and/or at the affected field
  • Unauthorized use of City athletic fields is prohibited. Failure to comply with duly noticed field closures will result in the revocation of a Field Use Permit and/or revocation of visiting privileges
  • All field users including participants, coaches, and spectators must refrain from excess noise. Amplified sound is prohibited without a special use permit
  • Field users should store all equipment and other items properly. Items should not block any walkways nor be staged in any area that could inhibit safe accessible egress or otherwise result in safety hazards. The City does not offer storage space for field user items. Improperly stored or discarded items are subject to removal and disposal. The City bears no responsibility for lost or removed items.
  • Field users shall not enter the field before their rental start time.
  • Field users are responsible for leaving fields and surrounding grounds in clean and undamaged condition after use.
  • Field users shall remove their own refuse and garbage from the premises after use
  • Pets are never allowed on athletic fields, unless specifically authorized by the City
  • Field users shall comply with all applicable rules in the City of Menlo Park Recreation Facility Use Guidelines.
  • Youth participants shall not enter the field without proper adult supervision, coaches or event coordinators present
  • Field users shall vacate fields on time per the time listed on their Field Use Permit
  • No posting of signs or setting up billboards is allowed without prior written approval from the City
  • No vehicles are allowed on grounds or surrounding grass areas
  • Vehicles must use designated parking spaces. All field user spectators, coaches, players, family members, and other participants must observe all traffic and parking signs. Do not block emergency exits, fire lanes, loading and unloading areas, or create any vehicular safety hazards. Failure to comply will result in revocation of the Field Use Permit and revocation of visiting privileges and may be subject to applicable traffic and parking violations
  • Field users shall replace or be billed for any destroyed or damaged City equipment or property.
  • Field users must provide their own recreational equipment. All special activities or equipment must have prior approval.

Field capacity limits

The capacity limit for each City athletic field shall be determined by the City based on its assessment of the field’s capacity, appropriate age designation, type of activity on the field, neighborhood impacts and other factors.

Designated Field User Group application

The City of Menlo Park accepts applications twice per year for Designated Field User Groups seeking to schedule City athletic fields for seasonal use, for example sports leagues, team practices.

 

NOTE: One-time community rentals of City athletic fields do not require a Designated Field User Group application. Applications for one-time field rentals are accepted at any time. City of Menlo Park athletic fields also are available throughout the year for one-time rentals and community events, subject to schedule availability and rental requirements.

  • The Designated Field User Group application process is intended for organized sports groups that engage in seasonal field use, such as for recurring practices, games and tournaments
  • Designated Field User Groups may reserve City of Menlo Park athletic fields for seasonal use, subject to field availability, applicant eligibility and other requirements
  • Organized sports teams and leagues that serve primarily Menlo Park residents are eligible to submit a Designated Field User Group application
  • Designated Field User Groups may not loan or sublet their Field Use Permit to any other organization or individual without advance written approval from the City
  • Designate Field User Group applications shall be subject to review by the City. The City may reject any application for noncompliance with applicable City policies.

    The Designated Field User Group application shall include the following information:

  • Description of Field User Group’s activities and how the field(s) will be utilized
  • Valid Certificate of Insurance
  • Written league rules and guidelines
  • Annual schedule for the organization; including practice and game dates, tournament dates and any special events
  • Annual list of board members with their contact information (address, phone number and email address)
  • Annual roster of league participants showing residency status and age
  • For nonprofits, proof of nonprofit 501(c)3 status
  • Any other information the City may deem relevant and necessary to evaluate the application.

    Designated Field User Groups shall comply with the following requirements:

  • Designated Field User Groups shall designate a coordinator for their organization. All communication between the City and the organization will be through the designated coordinator
  • Designated Field User Groups are responsible for informing their participants using the facility of all of the field rules and must ensure the enforcement of these rules

·         Probation

  • If a Designated Field User Group fails to comply with applicable rules and policies, they may be placed on probation and subject to suspension or revocation of their Field Use Permit
  • Notification of probation shall be in writing to the Designated Field Users Group’s coordinator. The Designated Field User Group shall be granted 14 days to appeal the probationary status
  • In the case of a dispute over the meaning, interpretation or intent of any portion of these field use policies, field users may lodge appeals with the Library and Community Services Director.

Field allocation

  • The City shall make every attempt to accommodate all qualified field use requests and allow for a balanced and equitable use of City athletic fields per this policy
  • Field users may request a particular field during the reservation process; however, the City shall make the final decision regarding how to allocate field space
  • Prior use of a City field by a field user does not guarantee future allocations to a specific field
  • Factors affecting amount of field space allocation include:
    • “On season” programs versus “Offseason” programs
    • Number and/or percentage of Menlo Park residents in the program
    • Type of activities for which a field is designed or intended (e.g., soccer, baseball, etc.)
    • Ages of participants versus the designated field space for age groups
    • Neighborhood impacts
    • Schedule availability
    • Field scheduling priority.

Policy history

Action

Date

Notes

Policy adoption

Feb. 9, 2016

Policy created

Policy updated

Nov. 18, 2022

Administrative revision

Banner reservation procedure

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Street banner reservation procedure(PDF, 59KB)

Purpose, priority, and locations

The City of Menlo Park provides two over-the-street banner locations on Santa Cruz Avenue that are available for posting banners for city-sponsored events, nonprofit organizations, and community events (in that order of priority). The locations on Santa Cruz Avenue are:

  • Santa Cruz Avenue at Doyle Street
  • Santa Cruz Avenue at University Drive
Reservation criteria
  • Banner fees are set in the City of Menlo Park Master Fee Schedule
  • Reservations are required
  • Banners are posted for one week, or for two consecutive weeks
  • Reservations are accepted up to 12 months in advance
  • The person or organization making the reservation is responsible for printing their banner according to the specifications in this procedure
  • Banners are posted and taken down starting Monday at 7 a.m. and ending Monday at 7 a.m., with the exception of staff and equipment availability
  • Banners are to be delivered to the Arrillaga Family Gymnasium (located at 600 Alma St.) at least one business day before scheduled to be posted
  • Banners not picked up within 72 hours of removal will become property of the City.
  • The City bears no responsibility for loss or damage to banners.
Banner specifications

Banners must meet the following specifications in order to be accepted:

  • No larger than 3 feet by 30 feet (minimum length of 15 feet)
  • At least six air baffles (which are installed in order to prevent ripping)
  • Metal grommets on all four corners and along the top edge with holes large enough for a 3/8-inch cable clamp
  • Constructed of heavy canvas or vinyl with a minimum weight of 13 ounces  (14 mil in thickness), minimum 500 denier polyester weave mesh (scrim), single sheet (not double or two pieces), edges doubled (hemmed 2 inches) and stitched.
Reservation procedure

Banner reservations are accepted through the City of Menlo Park online reservation portal: menlopark.gov/banners

Procedure review

This procedure shall be reviewed at least once every two years.

Procedure history

Action

Date

Notes

Procedure adopted

December 23, 2021

Administrative procedure

Commemorative park amenities procedure

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Commemorative park amenities procedure(PDF, 146KB)

Cooling center activation procedure

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Cooling center activation procedure(PDF, 85KB)

 

Purpose

The City of Menlo Park has put a procedure in place on the operation of public cooling centers. A cooling center is an air-conditioned facility where residents can go to find temporary relief from extreme heat. During periods of hot weather, specific facilities in the City of Menlo Park are designated as official cooling centers, locations where the public may seek temporary refuge from the heat during designated operating hours.

Procedure

Cooling centers provide the community with spaces to take temporary refuge from hot weather and to access air-conditioning, seating, and water. The City of Menlo Park has designated multiple city facilities to operate as official cooling center locations. This always includes libraries and recreation centers during regular operating hours. From June to October, these locations shall operate as official cooling centers at all times during regular operating hours. Additionally, on dates when the National Weather Service issues an excessive heat warning, the City Manager may designate additional cooling center capacity to respond to community needs during hot weather, including but limited to: extending the operating hours of cooling center locations, opening cooling centers on holidays or other planned closure dates, and/or designating additional city facilities as cooling centers.

 

Public communications

On dates when the National Weather Service issues a heat advisory or excessive heat warning for the 94025 zip code, the public information officer (PIO) will advise community members of one or more official cooling center locations and the hours of operation. Notifications will be distributed via a multi-channel marketing strategy in order to reach the broadest number of residents possible, including community members of all ages with varying levels of tech savviness, the City’s most vulnerable populations and those in the immediate proximity. Media platforms include outlets such as the city website, electronic newsletter and social media accounts, as well as physical signage in front of each designated facility. This information will also be provided to first responders in the community. Additionally, the PIO’s message will include tips on how to stay safe in extreme heat.

Official cooling center locations

The following locations are designated official cooling centers and shall operate as cooling centers from June to October during each facility’s regular operating hours. On dates when the National Weather Service issues an excessive heat warning, the City Manager may designate additional hours or locations to respond to community needs. Members of the public should follow instructions transmitted by the public information officer regarding which specific locations are open as cooling centers, and the specific hours of operation on any given date:

  • Arrillaga Family Recreation Center, 700 Alma St.
  • Belle Haven Community Campus, 100 Terminal Ave.
  • Menlo Park Library, 800 Alma St.
Procedure review

This procedure shall be reviewed at least every two years.

Procedure history

Action

Date

Notes

Procedure adopted

September 8, 2020

Administrative procedure

Procedure updated

July 2, 2021

Administrative update

Procedure updated

August 30, 2022

Administrative update

Procedure updated

October 11, 2023

Administrative update

Procedure updated

May 20, 2024

Administrative update

 

Document reproduction policy

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Menlo Park Library

800 Alma St.

Menlo Park, CA 94025

 

Document reproduction policy(PDF, 57KB)

Event sponsorship policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Event sponsorship policy(PDF, 163KB)

Exhibits and displays policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Exhibits and displays policy(PDF, 115KB)

 

Facility rental policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Facility rental policy(PDF, 197KB)

Library collection development policy

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Menlo Park Library

800 Alma St.

Menlo Park, CA 94025

 

Library collection development policy(PDF, 281KB)

 

Purpose and Goals

The mission of the Menlo Park Library is to be the city’s focal point for information, learning, and culture and to enrich lives through collections, programs, and expertise of the Library. In order to enact this mission, the Library acquires and makes available materials which inform, educate, entertain and enrich persons as individuals and as members of society. As no library can possibly acquire all print and non-print materials, every library must of necessity employ a policy of selectivity in acquisitions. It is the goal of the Library to provide a high quality collection of books and other materials, in a variety of formats, for all ages, that is responsive to the needs and interests of the community it serves. The Menlo Park community is made up of people with a wide range of backgrounds, tastes, interests, and attitudes, and the collection must reflect the diversity therein. The purpose of this policy is to guide librarians and to inform the public about the principles upon which selection and retention decisions are made.

 

Freedom of Access

To support an informed public, the collections shall represent diverse points of view, and may include materials that some members of the public consider to be controversial in nature. The Library will provide free and equitable access to library collections to all users, despite individual or group prejudice or offense about a particular item or type of material. The Library neither approves nor disapproves of the views expressed in materials included in the collection. The inclusion of an item is not to be considered an endorsement, official or otherwise, by the Library. Menlo Park Library adheres to and supports the American Library Association’s Library Bill of Rights and Freedom to Read statement (see Appendix A) as official library policy. Our librarians are obliged to oppose the efforts of anyone to abridge the public’s right to read. The Library staff believes that the right to read is an important part of the intellectual freedom that is basic to democracy. Children are not limited to the children’s collection, although this collection is located in a separate part of the library to facilitate use. Parents or guardians are responsible for a child’s reading and library use – this is not the Library’s responsibility.

 

The Library’s Collection

Menlo Park Library’s primary service area is the incorporated City of Menlo Park. The Library operates two physical locations for Menlo Park Library: the Main Library (Main) and the Belle Haven Branch Library (Branch). The Library provides public access to physical books and periodicals, audiovisual media in various formats, electronic resources including eBooks, resource databases and streaming content, and other items of interest to Menlo Park residents including but not limited to vegetable and flower seeds, athletic equipment, portable computers, and other items as need and interest may arise.

 

At any given time, a significant portion of the Library’s collection is in circulation, i.e. checked out to individual borrowers, including to borrowers that reside in other cities who have requested Library materials through the Peninsula Library System interlibrary loan and delivery consortium in which the City of Menlo Park is currently a member. When not in circulation to borrowers, the majority of the items in the Library’s physical collection are housed at Main, it being the larger central facility of the two locations. The Mail location is tailored to and prioritizes the interests and needs of City of Menlo Park residents. The Branch’s physical collection is smaller prioritizes the needs and interests of the immediate neighborhood of which the Branch is located. The Library collections are consistently and timely maintained to these standards to the greatest extent feasible within the available resources.

 

Inter Library Loan and Delivery

Budget and space limitations preclude the Library from duplicating the specialized and comprehensive collections that exist elsewhere in the broader Bay Area. Instead, the Library offers its patrons access to a greatly expanded collection via the interlibrary services of the Peninsula Library System (PLS) and LINK+. PLS is a consortium of 35 city, county, and community college libraries in San Mateo County that allows patrons of the member libraries to search a joint catalog of member library holdings, borrow and return books at any library in the system, and use other joint library services. LINK+ is a consortium of public and academic libraries in California and Nevada whose members loan one another available items from their collections

Selection

“Selection” refers to the act of identifying and evaluating specific items for addition to the Library’s collection. Selectors are responsible for choosing titles which fit in with the evaluation criteria in this plan, and help the Library fulfill its mission. Selection is a discerning and interpretive process, involving a general knowledge of the subject and its important literature, a familiarity with the materials in the collection, and a recognition of the needs of the community. Staff members selecting library materials are assisted by reviews from reputable sources, authoritative discussions of the subject, popular demand, requests of library patrons, and circulation statistics and trends. The Library selects resources based upon the principle of open access to materials for all; materials are not excluded due to frank or controversial content. Decisions are made solely on the merits of the work in relation to the building of the collection.

 

Evaluation of Criteria

All materials, whether purchased or donated, are considered in terms of the following criteria, which are applied as appropriate across all subjects, languages, material types, and formats:

  • Accuracy of information and depth of content
  • Quality, including accuracy, clarity, originality of thought, literary merit or artistic excellence
  • Reviews in professional or popular media
  • Popular interest and community demand
  • Cost and availability
  • Suitability of physical format and durability for heavy library use
  • Skill, competence, and purpose of the author
  • Relationship to materials in other area libraries
  • The work’s presence in standard bibliographies or indexes
  • Contemporary significance or permanent value
  • Ability to meet the needs of the community; appropriateness to interests and skills of intended audience
  • Relation to existing collections and other material on the subject
  • Material’s contribution to a diversity of viewpoints and cultural perspectives
  • Items with local emphasis or significance

The Library collects a range of general-interest materials. Owing to budgetary and space constraints, the Library is unable to maintain a collection used for academic research or the pursuit of highly specialized and professional interests. The Library’s collection is non-archival, but does contain City of Menlo Park documents that are required by law to be on display to the public for specific periods of time. Materials are acquired in multiple formats when appropriate, including print, audiovisual, and digital resources. For any given work, the determination of which format(s) is acquired is based --in part--on factors such as the work’s intended audience and its intended purpose. When all other factors are equal, ease of access by and broadness of appeal to the public should be the primary consideration in choosing formats. New formats shall be considered for the circulating collection when a significant portion of the community population has the necessary technology to make use of the format. User demand, cost per item, ease of use, equipment requirements, storage requirements, staff requirements for processing, maintenance, and training, and availability of items in the format are also factors that are considered in the adoption of a new format.

 

The library does not purchase the following materials:

  • Costly books of little demand
  • Textbooks (unless they are of general interest and the best in the subject field)
  • Family genealogies
  • Books that are not professionally bound
  • Books that are self-published
  • Highly obscure or specialized works
  • Rare books
  • Items that require original cataloging
  • Vanity press publications
  • Obsolete formats such as cassettes, vinyl records, and VHS tapes

Staff will also consider items in terms of their ability to provide balance to the collection and their availability via LINK+ and intersystem loans from other PLS libraries. The library recognizes the importance of acquiring materials in formats that can be utilized by City of Menlo Park residents with disabilities. The Library will seek to match community demand with the existing collections of such materials. Multiple copies of items may be purchased in response to user demand as evidenced by number of holds, anticipated popularity, and repeated requests. The Library will only add items to its collection that conform to U.S. Laws (e.g. copyright, trade laws). Generally, the library is limited to selecting works that are currently in print and available through customary domestic trade suppliers.

 

Purchase Suggestions

Purchase suggestions from library users are welcome and all suggestions are given serious consideration. Suggestions are subject to the same selection criteria as other materials, and are not automatically added to the collection. If the title is acquired, the library card holder will be given the first opportunity to borrow the item. Review or solicitation copies submitted for consideration as potential acquisitions are accepted under the same terms as those for donated items.

 

Donations

Gifts of books and other library materials in good condition are accepted by the Library and evaluated for inclusion in the collection using the same criteria that are used for materials acquired by purchase. Gifts which do not meet the Library’s evaluation criteria and policies may be refused. Donated books that are not added to the Library’s circulating collection may be given to Friends of Menlo Park Library, an independent nonprofit charitable organization for their fundraising book sales or, alternatively, the books may be given away. The Library is under no obligation to add a donated item to the collection nor to notify the donor of the disposition of that item. Donors cannot impose conditions relating to any gift either before or after the Library accepts the gift. Donation-receipt forms are available upon request at the time of donation and are completed by donors. Values are assigned by donors, not by library staff. Donations to the library may be eligible for tax donations; check with your tax advisor.

 

Monetary Donations

The Library may accept monetary donations, lifetime gifts and bequests. All such offers will be subject to review by the Library Director or their designee before they can be accepted, and offers may be referred instead to the Library’s partner charitable nonprofit organizations e.g. Friends of Menlo Park and/or Menlo Park Library Foundation. While the Library welcomes gifts designating funds for specific audiences or types of materials in the collection, the designation of funds for specific titles may not be accommodated if such titles are inconsistent with the Library’s selection criteria.

Collection Maintenance

The Library’s collections are regularly evaluated to ensure that the materials they contain remain current and in good condition, and that they continue to reflect the interests and needs of the Library’s patrons. Collection maintenance is undertaken with as much care and consistency as the initial selection of materials. Maintenance is critical to keeping the collections current, attractive, responsive, diverse, and useful to the needs of the community. In the pursuit of maintaining an up-to-date, useful collection, statistical tools such as circulation reports, collection turnover rates, and hold fill rates are studied to determine how the collection is being used and how it should change to answer patron need. Periodic visual inspections of the collections themselves also help selectors determine how and to what extent individual items and categories of works are being used and which materials are candidates for withdrawal, minimal repair, or replacement.

 

Withdrawing Materials

Material withdrawal is an important part of collection development. Systematic deselection is required to keep the collection responsive to patron needs, to ensure its vitality and usefulness to the community, and to make room for newer materials or newer formats. Items are withdrawn from the collection with the same degree of attention as initial selection. Withdrawal of library materials is vested in the Library Director who authorizes qualified staff to perform this process. Librarians must use their professional judgement when determining which items to deselect. The staff will evaluate the library’s collection for discarding of materials that are one or more of the following:

  1. Obsolete: outdated, factually inaccurate, or misleading, or superseded by new information
  2. In poor physical condition: worn, damaged, or lost
  3. No longer relevant to the needs and interests of the community: not in high demand, low circulation frequency

Other factors influencing the withdrawal of an item may include space limitations, altered scope of the collection, ease of access to materials through PLS or LINK+, and holding a higher number of copies of a particular item than are necessary. Withdrawn items may be offered to the Friends of the Library for resale, given away or donated, or recycled.

 

Repurchasing Materials

Materials that have been lost or damaged may be replaced using the same criteria as for initial selection. Replacement of lost, stolen, or withdrawn materials is not automatic. The decision to replace is influenced by:

  • The number of copies the Library owns
  • The availability of newer materials on the subject
  • Existence of adequate coverage of the subject
  • Item circulation numbers
  • Popular demand for the title
  • Availability of space
  • Cost and availability of replacement copy
  • If the item is a core collection title, or significant in its subject area

Requests for Reconsideration

The Library welcomes expression of opinion about its collection. Residents of the City of Menlo Park may raise an objection to a book or other materials in the library by submitting a Request for Reconsideration form with a written explanation of their objections, citing specifics from the material in question. These requests are forwarded to the selection librarians, who evaluate the recommendation and decide upon the actions to be taken, in relation to the library’s mission statement and the selection criteria of this collection development policy. After evaluation, a response will be made by the Library Director within 30 days of receiving the formal objection.

Review

This collection development policy will periodically be evaluated and revised as times and circumstances require. Comments and suggestions from the public or library staff should be submitted to the Library Commission for consideration. This collection development policy will be reviewed no less often than once every five years.

Policy history

Action

Date

Notes

Policy adoption

May 10, 2002

Library Commission recommended

Policy updated

May 20, 2019

Library Commission recommended

Policy updated February 28, 2022 Library Commission recommended


APPENDIX A

American Library Association Statements

Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on
    current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting
    abridgment of free expression and free access to ideas.
  5. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  6. Libraries that make exhibit spaces and meeting rooms available to the public they
    serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996.

 

The Freedom to Read

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

 

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

 

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

 

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

 

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

 

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

 

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

 

We therefore affirm these propositions:

 

  1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.

    Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
  1. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

    Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
  1. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.
    No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
  1. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

    To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
  1. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.

    The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
  1. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.

    It is inevitable in the give and take of the democratic process that the political, the moral, or aesthetic             concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restriced by governmental prerogative or self-censorship.

  2. It is the responsibility of publishersand librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one.

    The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

 

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers

 

Library computer and internet use policy

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Menlo Park Library

800 Alma St.

Menlo Park, CA 94025

 

Library computer and internet use policy(PDF, 126KB)

Library meeting room use policy

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Menlo Park Library

800 Alma St.

Menlo Park, CA 94025

 

Library meeting room use policy(PDF, 176KB)


Library use guidelines

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Menlo Park Library

800 Alma St.

Menlo Park, CA 94025


Library use guidelines(PDF, 180KB)

 

Purpose

Menlo Park Library provides access to all through its collections, programs, facilities and resources. We strive to serve our visitors effectively by providing a welcoming and safe environment. At the same time we ask that visitors help us to maintain an atmosphere that is conducive to learning and community engagement by following these Guidelines.

 

Entering the library or participating in a library event or program constitutes an implicit acceptance of these Guidelines and an acknowledgement of the right of library staff to take any action they see fit while interpreting these Guidelines.

 

In case of an emergency follow library staff instructions promptly.

 

We welcome everyone to:

  • Study, read and enjoy our environment within the limits of its intended use.
  • Find materials in good condition.
  • Feel safe and secure.
Prohibited conduct and activities

In consideration of all Library visitors and staff, the following activities are not allowed:

  • Leaving a vulnerable adult or a child under the age of 11 unattended.
  • Entering the designated children’s area, attending a program for children, or using a designated children’s computer without being accompanied by a child (0 to 12) or without a demonstrated need to access the children’s collection.
  • Using the designated teen area, attending a program for teens, or using a designated teen computer without being accompanied by a teen (13-17) or without a demonstrated need to access the teen collection.
  • Disturbing others by talking loudly or with other noisy activity—including any loud sound originating from any electronic device. Please do use headphones when listening to audio on any electronic devices.
  • Failing to monitor the activities and behavior of children while attending a library event.
  • Sleeping—as a safety precaution sleeping individuals will be awakened.
  • Eating—except in the designated areas, or food provided at library-sponsored events
  • Drinking—except for covered beverages in the designated areas, or beverages provided at library-sponsored events.
  • Presenting offensive and pervasive odor or odors that may make the use of the library difficult for others.
  • Inappropriate personal grooming activity that can creat unsanitary conditions or is disruptive to regular library use, including but not limited to: bathing, shaving, hair cutting, nail trimming, or washing clothes in the library or the public restrooms
  • Failing to wear shoes or adequate clothing, including top and bottom.
  • Bringing in animals other than service animals recognized under Titles II and III of the Americans with Disabilities Act (ADA).
  • Leaving pets unattended and/or unleashed in outdoor areas near the library, including but not limited to entryways, pathways, lawns, and outdoor seating areas.
  • Bringing carts, bicycles, scooters, skateboards, or similar items into the library or leaving them at the entrance--except when the vehicle is: used by disabled people or is used to carry an infant/child.
  • Wearing skates or roller blades inside the library.
  • Changing diapers—except in the designated area of the public restrooms.
  • Blocking aisles, shelves, or any thoroughfare with personal items, or leaving items unattended at any time--except to use the restroom for a reasonable amount of time.
  • Putting feet on library furniture, rearranging the furniture, or using the furniture for other than its intended purpose.
  • Bringing weapons of any kind into the library.
  • Bringing into the library any items that present health hazards, including but not limited to: items containing vermin, decomposing or rotten items, and items that contain or could potentially release hazardous material.
  • Harassing library users or staff—including physical, sexual, verbal harassment or stalking.
  • Selling, soliciting, or using illegal drugs on library premises.
  • Alcohol is prohibited, except at library-sponsored after-hours events.
  • Distributing or posting literature, gathering signatures, soliciting contributions or conducting surveys, except by Library support groups or as a part of a Library-sponsored event.
  • Placing any tables or other structures on library property, including library grounds.
  • Smoking, including using electronic and smoke-free cigarettes (vaping) inside or within 50 feet of the library building.
  • Vandalizing library facilities, equipment, or materials.
  • Removing library materials from the building without checking them out.
  • Engaging in sexual conduct or lewd behavior.
  • Viewing or displaying inappropriate, sexually explicit, or illegal material in the library.
  • Illegal activity of any kind will be reported to law enforcement.
  • Violation of any federal, state, or local public health orders, restrictions, protocols and/or guidelines.
Unattended children and youth

The library is a public place. Do not leave children unsupervised or unattended. It is the responsibility of parents and guardians to ensure their children's safety, welfare, and appropriate behavior in the library. Library staff are not available to provide childcare for any duration of time. Library staff are not authorized to assume responsibility for the direct supervision, safety, or welfare of any child in the absence of a responsible caregiver.  

 

Children under the age of 6 should never be left unattended in any part of the library, including areas designated for children. A parent, guardian, or responsible caretaker must always remain within sight of their child, including during story time or other programs.

 

Children ages 6-10 must have a parent, guardian, or designated caregiver over the age of 14 (for example, an older sibling) remain in the library with them at all times. The caregiver is responsible for the safety, behavior and supervision of the children in their care while at the library.

 

Older children ages 11 and up may visit the library unattended by an adult but should never be left alone for extended periods of time and never outside library open hours. Parents/caregivers are responsible for the safety, well-being, and behavior of their children. It is recommended that older children have a cellphone or other method to contact their parent or guardian. If a child needs assistance to call home, library staff will dial the number for them.

The library has areas designated and reserved for exclusive use by children and teens and their caregivers. Adults over 18 who are not accompanied by a child or teen in their care may not visit these areas except to briefly access the library book and media collection, seek assistance from library staff, or attend a program with staff's approval.

 

All library patrons, including children and teens, are expected to follow the Menlo Park Library Use Guidelines.

  • Caregivers must pick children up at least 15 minutes before the library's posted closing time.

    If a child is observed to be unattended by an adult or caregiver in the library and the child seems upset, disruptive, in distress, at risk, or otherwise in need of adult help, library staff may take one or more of the following actions:

  • Make contact with the child to assess their well-being
  • Attempt to reach the adult/caregiver by paging them over the public address system, or directly by phone;
  • Walk through the library building with the child to look for child’s adult/caregiver;
  • Contact emergency services and/or law enforcement.

 

If a child is left unattended in the library at closing time, library staff will attempt to contact the parent or legal guardian. If a parent or guardian cannot be immediately contacted, or if a parent/guardian is unable to immediately pick up the child, staff will contact local law enforcement to assume responsibility for the child’s well-being.

Library events

Library events are open to the general public. Advance registration may be required for planning purposes or when space is limited. Events may be held on-site, off-site, or virtually. Event participants, whether onsite, offsite, or virtual, must comply with the Library Use Guidelines.

 

Youth events are created for participating youth and their caretakers. Adults who are not accompanying a youth participant may be asked to leave the event.

 

While hosting a virtual event, library staff may take one or more of the following actions as needed to ensure compliance with these guidelines: mute attendees, lock the event after the program has begun, dismiss participants or take other actions as needed. During virtual events, participants may be asked to turn on their cameras so that staff can identify them. Unidentified or unidentifiable individuals may be removed from the event.

 

Library events and programs are intended to serve as safe spaces for participants, and it is important that people who identify within historically marginalized minorities have a safe space in which to share their lived experiences. Cultivating such spaces may include creating programs for identity-based groups that reflect the needs of City of Menlo Park community members and covering sensitive topics such as, but not limited to, gender, sexual orientation, race, mental and physical disability, and immigration status. In order to keep these spaces welcoming and serving their intended purposes, anyone who responds to such events with prejudice or intolerance of any variety, including derogatory comments, hate speech, and/or repeated microaggressions toward others may be asked to leave.

Enforcement

Failure to follow these Guidelines will result in the following actions:

  • Individuals will be asked to leave.
  • Library visiting privileges may be suspended for an extended time period.
  • Library staff may call local law enforcement to provide assistance in enforcing these Guidelines.
  • Illegal activity in the Library may result in arrest and/or prosecution in addition to suspension of Library privileges.
  • Customers who return to the Menlo Park Library before a suspension has ended may be charged with trespassing.
Additional information
  • In case of an emergency, promptly follow all library staff instructions.
  • Theft of Library property, or property of Library staff, or property of Library visitors is prohibited.
  • State law permits library staff to search purses, bags, parcels, briefcases, and other packages to prevent the theft of books and library materials and authorizes the detention for a reasonable period of any person using these facilities who is suspected of committing library theft (California Penal Code section 490.5.)
Policy review

This policy shall be reviewed at least once every two years.

Policy history

Action

Date

Notes

Policy adoption

December 17, 2018

Library Commission reviewed

Policy updated

September 16, 2019

Library Commission reviewed

Policy updated

June 21, 2021

Library Commission reviewed

Policy updated

April 18, 2022

Library Commission reviewed

Policy updated

March 6, 2023 Library Commission reviewed
Policy updated
July 21, 2023
Administrative revision

 

Local author collection policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Local author collection policy(PDF, 108KB)

 

Purpose

Menlo Park Library encourages local literary and creative efforts by maintaining a rotating collection of books donated by local published authors. This policy establishes criteria for evaluating, selecting, displaying, circulating, retaining, and withdrawing published local authors’ works in the library’s collection.

Evaluation and criteria

The local author collection is intended to provide a rotating showcase of published works by published local authors, and is not intended to serve as a permanent repository or archive for any submitted work and/or title.

 

Submitted works are considered donations and become the property of City of Menlo Park. Works selected for the local author collection become property of the City of Menlo Park and are subject to the standards and retention schedule as other library materials. Menlo Park Library reserves the right to include, exclude, or withdraw any work and/or title from the collection for any reason, consistent with the Collection Development Policy. Menlo Park Library is not responsible for promoting materials nor hosting promotional or informational events such as book signings or author presentations.

 

Submitted works are evaluated by City of Menlo Park librarians for addition to the collection according to the criteria outlined in the Collection Development Policy. In exception to the Collection Development Policy, self-published and vanity press materials may be evaluated if the author is resident of incorporated City of Menlo Park.

 

Criteria for evaluation:

  • Traditionally published authors who currently live within the boundaries of incorporated City of Menlo Park, or who lived within those boundaries at the time the work was first published
  • Self-published and vanity press authors must be a current resident of incorporated City of Menlo Park and have a valid Menlo Park library card.
  • All donated works must be in new or like-new condition.
  • Only one (1) copy of any title.
  • Author donations are limited to one (1) item per year.
  • Submissions must be professionally printed and bound.
  • Author represents and warrants full ownership and/or legal rights to publish all material in the work.

The following works will not be evaluated:

  • Self-published or vanity press books by non-residents.
  • Scholarly works not intended for a general interest (i.e. dissertation, theses, textbooks, and workbooks.)
  • Books that are not bound in a way that they can withstand shelving and circulation, such as spiral bound items and pamphlets.
Submittal procedure

Published local authors may submit their work for consideration by requesting a Local Author Collection Suggested Acquisition form at the library, then submitting the completed form with one donated copy of their work. Donated works become the property of City of Menlo Park. City of Menlo Park librarians will assess the work per applicable policies and render a determination within 90 days of receiving the request. Works selected for the local author collection will be added to the catalog and display within 90 days are a determination is made. Works not selected will be donated to Friends of Menlo Park Library.

Policy Adoption

This policy will be reviewed at least once every five years.

Policy History

Action

Date

Notes

Policy recommended

November 13, 2023

Library Commission recommended

 

Power outage resource center procedure

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City Manager's Office

701 Laurel St., Menlo Park, CA 94025

tel 650-330-6620

 

Power outage resource center procedure(PDF, 100KB)

 

Purpose

The City of Menlo Park has put a procedure in place on the operation of power outage resource centers in order to provide temporary, safe waystations to our residents who may be experiencing impacts due to extended power outages. A power outage resource center is a facility where residents can go to access a warm and safe environment, seating, reading materials, laptop computers, places to charge mobile devices, and public access internet and Wi-Fi. This always includes both libraries during regular operating hours and during designated power outage resource center hours.

Procedure

During widespread power outages in Menlo Park that result in numerous households going without power for at least 48 hours, specific facilities in the City of Menlo Park are designated official power outage resource centers, locations where residents may seek a temporary, safe waystation during designated resource center hours.

Power outage resource center locations

When power outage resource centers are activated per this procedure, one or more of the following locations will be opened to public access as official power outage resource centers. Members of the public should follow instructions transmitted by the public information officer regarding which specific locations are open as power outage resource centers, and the specific hours of operation on any given date:

  • Arrillaga Family Recreation Center, 700 Alma St.
  • Belle Haven Community Campus, 100 Terminal Ave.
  • Menlo Park Library, 800 Alma St.
Procedure review
This procedure shall be reviewed at least every two years.
Procedure history

Action

Date

Notes

Procedure adoptied

February 24, 2023

Administrative procedure

Procedure updated
May 20, 2024
Administrative revision

 

Recreation facility use guidelines

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Recreation facility use guidelines(PDF, 170KB)

 

Purpose

The City of Menlo Park strives to provide a safe, welcoming, pleasant, and comfortable environment for all visitors of City facilities. To that goal, all facility visitors are expected to adhere to these Facility Use Guidelines.

 

We welcome everyone to:

  • Learn, discover, play, and enjoy City of Menlo Park facilities within the limits of their intended use
  • Find facilities, equipment, and materials in good condition
  • Feel safe and welcome
  • Respect the rights of others to feel safe and welcome.

Visiting a City of Menlo Park recreation facility, including the premises and grounds outside a recreation facility, or participating in an event or program constitutes an implicit acceptance of these Guidelines and an acknowledgement of the right of City of Menlo Park staff to take any action they see fit while interpreting these Guidelines.

 

In case of an emergency, follow staff instructions promptly.

Prohibited conduct and activities

In consideration of all visitors and staff, the following activities are not allowed in City of Menlo Park recreation facilities, including the premises and grounds outside the facilities:

  • Leaving a vulnerable adult or a child under the age of 11 unattended.
  • Entering vacant classrooms or facility rooms unless approved by staff.
  • Disturbing others by talking loudly or with other noisy activity—including any loud sound originating from any electronic device. Please do use headphones when listening to audio on any electronic devices.
  • Conversing using a cell phone except in designated areas.
  • Sleeping—as a safety precaution sleeping individuals will be awakened.
  • Eating—except in the designated areas, or food provided at city-approved events.
  • Drinking—except for covered beverages in the designated areas, or beverages provided at Library and Community Services-sponsored events.
  • Presenting offensive and pervasive odor or odors that may make the use of the facility difficult for others.
  • Bathing, shaving, haircutting, or washing clothes in the public restrooms.
  • Leaving or storing personal belongings in program rooms, public spaces, or on the premises or grounds outside of facilities.
  • Entering a facility without shoes or adequate clothing, including top and bottom.
  • Bringing in animals other than service animals recognized under Titles II and III of the Americans with Disabilities Act (ADA).
  • Leaving pets unattended and/or unleashed in outdoor areas near the facility, including but not limited to entryways, pathways, lawns, and outdoor seating areas.
  • Bringing carts, bicycles, scooters, skateboards, or similar items into any facility or leaving them at the entrance--except equipment that is designed and is being used for the purpose of assisting the mobility of persons with disabilities and/or equipment designed and being used to carry infants and children.
  • Wearing skates or roller blades inside the facility.
  • Changing a child’s diaper—except in the designated area of the public restrooms.
  • Blocking aisles, shelves, or any thoroughfare with personal items, or leaving items unattended at any time--except to use the restroom for a reasonable amount of time.
  • Putting feet on facility furniture, rearranging the furniture, or using the furniture for other than its intended purpose.
  • For programs that require parents to sign in and out their children, ONLY the parents or guardians (over 18 years old) designated on the program sign up form will be allowed to pick up and/or drop off the child unless otherwise communicated with staff.ID will be required.
  • Only participants who are registered for the class or program may be in attendance
  • Siblings of a participant may not join the class or program without registering
  • Parents are allowed in classroom or program space only if approved by instructor or city staff. Otherwise, parents must wait in designated areas
  • Bringing weapons of any kind into the facility.
  • Harassing facility users or staff—including physical, sexual, verbal harassment or stalking.
  • Selling, soliciting, or using illegal drugs on facility premises.
  • Alcohol is prohibited, except at City-approved events.
  • Soliciting money, donations or signatures, or the distribution or posting of any printed material without advance written approval of the City.
  • Smoking, including using electronic and smoke-free cigarettes (vaping) inside or within 50 feet of the facility building.
  • Vandalizing facility facilities, equipment, or materials.
  • Removing facility materials from the building without permission from authorized City staff.
  • Engaging in sexual conduct or lewd behavior.
  • Viewing or displaying inappropriate, sexually explicit, or illegal material in the facility.
  • Violation of any federal, state, or local public health orders, restrictions, protocols and/or guidelines
  • Illegal activity of any kind will be reported to law enforcement.
Community events

Community events are open the general public. Advance registration may be required for planning purposes or when space is limited. Events may be held on-site, off-site, or virtually. Event participants, whether onsite, offsite, or virtual, must comply with the Recreation Facility Use Guidelines.

Youth events are created for participating youth and their caretakers. Adults who are not accompanying a youth participant may be asked to leave the event.

While hosting a virtual event, City of Menlo Park team members may take one or more of the following actions as needed to ensure compliance with these guidelines: mute virtual attendees, lock the event after the program has begun, dismiss participants or take other actions as needed. During virtual events, participants may be asked to turn on their cameras so that staff can identify them. Unidentified or unidentifiable individuals may be disallowed or removed from the event.

Enforcement

Failure to follow these Guidelines will result in the following actions:

  • Individuals will be asked to leave the premises.
  • Facility visiting privileges may be suspended for an extended period.
  • Facility staff may call local law enforcement to aid in enforcing these Guidelines.
  • Illegal activity in any facility may result in arrest and/or prosecution in addition to suspension of facility privileges.
  • Customers who return to any City of Menlo Park facility before a suspension has ended may be charged with trespassing.
Additional information
  • In case of an emergency, promptly follow all staff instructions.
  • Theft or vandalism to City of Menlo Park property, or property of staff, or property of facility visitors is prohibited.
  • State law permits staff to search purses, bags, parcels, briefcases, and other packages to prevent the theft of recreation equipment and materials and authorizes the detention for a reasonable period of any person using these facilities who is suspected of committing theft (California Penal Code section 490.5.)
Policy history

Action

Date

Notes

Policy adoption

September 22, 2021

Parks and Recreation Commission recommended

Policy updated

May 25, 2022

Parks and Recreation Commission reviewed

 

Recreation scholarship policy

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Recreation scholarship policy(PDF, 126KB)

Strategic and master plans

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

 

Library and Community Services uses strategic and master plans as tools to help guide department activities. Strategic and master plans establish department goals and priorities, provide transparency and ensure accountability to the public.

 

Strategic and master plans

 

Tennis court use and rental policies

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Library and Community Services

800 Alma St.

Menlo Park, CA 94025

Tennis court use and rental policies(PDF, 223KB)

User fee cost recovery policy

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City Council Policy #CC-22-025

Adopted August 23, 2022

Resolution No. 6768

User fee cost recovery policy(PDF, 275KB)