Requests for bids, proposals or qualifications

The City of Menlo Park is now accepting electronic and paper bids. 

PlanetBids is an electronic system that streamlines procurement processes and provides expanded services to contractors and vendors.

By using PlanetBids, vendors benefit from the following features:

  • View bid opportunities on a new consolidated bid board
  • Submit bids or proposals electronically
  • View award results online
  • Self-manage certificate of insurance submittals
  • Receive automatic email notifications for bid opportunities relevant to the products or services offered by a vendor
  • Streamline and reduce paperwork, time and expense involved in the bid and award process
  • View upcoming projects planned to go out to bid

Bid information is open to the public and registered vendors may download solicitations at no cost. For information on public projects, please visit the PlanetBids Vendor Portal.

Visit PlanetBids

If you are interested in being placed on the City's vendor list, please complete the online vendor registration. Registered vendors will receive email notifications based on the product or service categories selected. Vendors are solely responsible for maintaining up to date and accurate profile information to receive timely information and notification for bid opportunities.

All proposals and bid documents will become the property of the City of Menlo Park. Upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

Uniform Public Construction Cost Accounting Act

On October 21, 2008, the City Council adopted Resolution No. 5831 making the city subject to the Uniform Public Construction Cost Accounting Act. These informal bidding procedures allow construction projects, as defined in the Public Contract Code, meeting specific criteria for cost (currently less than $200,000) to be performed by contract acquired by informal bidding procedures. 

Qualified contractors list 

Every January, the City of Menlo Park shall mail a written notice and application to all construction trade journals inviting all license contractors to submit the name of their firm for inclusion on the city’s list of qualified bidders for the year. 

The application shall require the contractor to provide the name and address to which a notice to contractors or proposal should be mailed, a phone number at which the contractor may be reached, the type of work in which the contractor is interested and currently licensed to do (earthwork, pipelines, electrical, painting, general building etc.) together with the class of contractor’s license(s) held and contractor license number(s). 

The city may create a new contractor’s list starting January 1 of each year. The city may include any contractor’s names they so desire on the list, but the list must include at a minimum all contractors who have properly provided the city with the information required as stated above, either during the calendar year in which the list is valid or during November or December of the previous year.

A contractor may have his firm added to the city’s contractors list at any time by completing the online application or mailing the request to:

 

Contact us

Nancy Melgar
Contracts Specialist
Email

650-330-6776